Managing sustainability certifications has traditionally been a manual and time-consuming process. Facilities and brands often rely on PDFs, spreadsheets, and email exchanges to verify Scope Certificates, leading to delays, duplicated work, and uncertainty around data accuracy. This fragmented approach makes it harder to demonstrate compliance and slows down sourcing decisions.
To address these challenges, CommonShare introduces a smarter way to manage certifications: AI-powered Scope Certificate imports, transforming uploaded documents into structured, searchable, and verifiable data in seconds.
AI-Powered Certificate Extraction
With this update, CommonShare’s internal AI handles the heavy lifting. When a Scope Certificate is uploaded, the system automatically extracts key information such as:
Certificate number and version
Issuing body and program (GOTS, GRS, OCS, RCS, etc.)
Validity dates
Certified organization and facilities
Covered standards and scope details
This automation removes the need for manual data entry, reduces errors, and ensures that certification data is captured in a consistent and reliable format.
A Searchable Library of Verified Certifications
Once extracted, certificates are stored in a centralized, searchable online library. Companies can now:
Instantly find and review their certifications
Maintain a clear historical record of active and expired certificates
Share verified credentials with brands and partners
Present sustainability compliance in a structured, professional way
This library becomes a single source of truth for certification data across the CommonShare network.
Strengthening Trust Between Facilities and Brands
Verified, structured certificate data improves transparency across the supply chain. Brands no longer need to manually validate documents or request repeated clarifications. Instead, they can:
Access up-to-date certification information instantly
Confidently assess supplier compliance
Reduce onboarding and verification timelines
Make faster, data-driven sourcing decisions
For facilities, this means fewer back-and-forth requests and a clearer way to showcase verified sustainability credentials.
Designed to Scale With Compliance Needs
As certification requirements evolve, the AI-driven system ensures CommonShare can scale without adding complexity. Standardized extraction and structured storage make it easier to:
Support multiple certification schemes
Align with audit and compliance workflows
Integrate certification data into broader product and BOM processes
This foundation prepares companies for increasing regulatory and buyer expectations around traceability and proof of compliance.
Conclusion
With Import Scope Certificates in Seconds, CommonShare simplifies one of the most critical aspects of sustainable supply chains. By combining AI-powered data extraction with a centralized certification library, the platform reduces manual work, improves accuracy, and builds trust between facilities and brands. This update helps transform certifications from static documents into actionable, verified data — supporting faster collaboration, stronger compliance, and a more transparent supply chain ecosystem.